Minute Notes - November 29, 2018

Attending: Josh, Sam, Adam, Grant, Mansi
Minutes by: Grant

*Note - Mansi Chokski is the North America Experience Director for the Specialty Coffee Association


CUP TASTERS & BREWERS CUP 2019/2020

  • There are currently three offers to host Cup Tasters & Brewers Cup in 2019.

  • Hale Coffee Roasters (Toronto) have proposed to host CT + BC 2019 on April 1st + 2nd.

  • Eight Ounce and Transcend (Calgary/Edmonton) have put in a joint proposal to host CT + BC 2019 on April 1st + 2nd.

  • Th3rd Wave (Montreal) have proposed to host CT + BC 2019 in February. Sam to reconnect with them and propose hosting in 2020 alongside East Coast Coffee Madness (ECCM).

  • Transcend as Technivorm Canada have put in a bid to the the Equipment Sponsor for CT. Josh to clarify if the bid is for one cycle (2019) or two cycles (2019/2020).

  • Applications for Equipment Sponsors + Hosts 2019/2020 are still open.

LATTE ART & COFFEE IN GOOD SPIRITS 2019

  • Grant to connect with RC Show and finalize marketing roll out.

  • Grant to begin promoting to potential competitors.

  • Sam to finalize competitor registration with RC Show

BARISTA CHAMPIONSHIPS 2019/2020

  • Three Equipment Sponsor bids were received for 2019/2020: Nuova Simonelli, La Marzocco, and Sanremo. Two of the bids also included Host Proposals for 2019/2020 Regionals and Nationals, along with ongoing support throughout the annual cycles. All three bids show tremendous support for the SCA Canada, our members, and the Canadian specialty coffee community as a whole.

  • The vote was 3/4 in favour of Sanremo as the Official Equipment Sponsor for the Barista Championships in 2019/2020. Sanremo Canada will also be the Event Host for the National Barista Championships in 2019, which will be held in Toronto at the end of February/Beginning of March.

  • The National Coordinators felt that the chosen bid shows incredible support for competitors and potential competitors across Canada, financial support for the SCA Canada annually, Regional and National Competition support in 2020, and educational support for communities across Canada during two competition cycles.

  • The bid is as follows: Support from Sanremo Canada, Sanremo USA, Sanremo Italy. Sanremo will build three custom machines for the Canadian Barista Championship Regional and National cycles in 2019/2020. Sanremo will also provide six grinders, technical support, staff, and equipment transport in the 2019/2020 seasons. Sanremo will bring in their international team members to host workshops and/or talks to encourage new competitors and support current competitors. Team members include but not limited to: Agnieszka Rojewska, Sasa Sestic, Hugh Kelly, and John Gordon. Sanremo will host additional free ‘barista bootcamps’ in Vancouver, Calgary, Edmonton, Toronto, Ottawa, and Montreal. Additionally, in these cities Sanremo will provide space and equipment for competitors and potential competitors to practice at no cost to them. Sanremo to implement a merchandise program with proceeds allocated to SCA Canada to further support and raise awareness. Sanremo to host the 2019 National Barista Championships in Toronto. Sanremo to host Regionals + Nationals in 2020 (in the case that SCA Canada do not receive appropriate proposals to host). Financial support to the SCA Canada in 2019. Financial support to the SCA Canada in 2020.

  • Mansi to provide SCA Canada with legal assistance in setting up contracts based on Specialty Coffee Association structures and guidelines.

  • Grant to follow up with Nuova Simonelli, La Marzocco, and Sanremo.

  • SCA Canada to explore proposed competitor workshops with La Marzocco, Crush The Rush, and offer support and guidance.

  • Host Applications for 2020 Regionals/Nationals will remain open.

ADDITIONAL

  • Specialty Coffee Association is working on a project which will provide guidance and support to host Education Seminars and additional events internationally.

  • A pilot of this project is under consideration for Canada during 2019.

  • Sam to connect with Mansi and discuss further about collaboration.

  • ECCM has expressed interest to host official SCA Classes during event in 2019.

  • SCA Canada to continue discussion surrounding an SCA Canada Member gathering at the SCA Expo in Boston.

Minute Notes - November 22, 2019 - 5PM EST

Attending: Josh, Sam, Mike, Grant
Minutes by: Grant

*Note - Grant Gamble was appointed National Marketing & Communications Coordinator following Gabriel Navarro’s resignation November 1st


Due to time and resource constraints we are considering hosting only National Level Competitions for the 2019 season. This is not uncommon for SCA Chapters internationally.

CUP TASTERS & BREWERS CUP 2019

  • Eight Ounce has expressed interest in hosting Nationals for both competitions

  • Transcend has expressed interest in hosting National Cup Tasters

  • Propeller and Hale have both expressed interest in hosting both competitions

  • Applications to Host and/or Equipment Sponsors are still open

LATTE ART + COFFEE IN GOOD SPIRITS 2019

  • National Latte Art and Coffee In Good Spirits will be hosted in Toronto February 24 - 26 at the RC Show (Restaurants Canada), and Dalla Corte Canada will be the Machine Sponsor.

  • Sam has created forms for competitor sign-ups and submitted to RC Show. A revision has to be made and competitor registration will be open shortly after.

  • Competitors are to sign up via RC Show website, or SCA Canada website. There will be a registration fee (TBD) to help cover cost of sending 2019 winners to worlds.

  • Grant is to handle marketing and promotion in collaboration with RC Show when materials are available.

NATIONAL BARISTA CHAMPIONSHIPS 2019/2020

  • We have opened up bids for Equipment Sponsors for a multi-year contract (2 competition cycles) to give value to sponsors and consistency for competitors. Equipment Sponsor to provide equipment (machines, grinders) for Regionals + Nationals, tech support, staff, and financial support to SCA Canada.

  • Event Host is to take on the responsibility of organizing and covering costs of hosting a National Level competition (venue, electrical/water, rentals, marketing materials, judges expenses, travel expenses for winner).

  • There are currently three Machine Companies with unique offers. The cities under review are Vancouver, Edmonton, and Toronto. The SCA will choose the bid that best will benefit and support competitors and members.

  • Currently the bid that best supports the above is: A joint National Event Host + National/Regional Equipment Sponsor package for 2019/2020 competition seasons and additional financial support. National Barista Championship 2019 hosted in Toronto. Offer of space and equipment in Vancouver + Toronto for competitors to practice at no cost to them. Leading into 2020 competition season, Regional Level competitions will take place with equipment provided, and workshops taking place in cities across Canada to encourage baristas to familiarize with equipment and consider joining SCA / competing. Regional/National Barista Championships 2020 location(s) TBD based on Event Host applications.

  • Applications for Event Host and/or Equipment Sponsor for 2019 Barista Championships will close on Wednesday, November 28th. A decision will be made on Thursday, November 29th.

ADDITIONAL

  • Applications for 2019/2020 Brewers Cup and Cup Tasters will remain open.

  • We encourage potential Event Host applicants (for all competitions) to plan ahead and apply for 2020 season and beyond if 2019 is discouraging. We want to give equal opportunity to all to host Regional/National level competitions in their communities.

  • We are working on providing more communication and forward planning as the Canadian Chapter of the SCA.

NEXT MEETING - Thursday, November 29th, 2018

Minute Notes - March 29, 2018 - 5pm EST

Attending: Josh, Sam, Mike, Gabe

Minutes by Sam

National Barista Comp. & Beanstock

  • Sam site visit to Quantum on March 29th for Aeropress Competition. Quantum will look into seeing if the study room and patio is free on May 25th. They’re open to closing the cafe down early for the event.

  • Mike to touch base with Adam about the Educational aspect of the weekend

  • Adam, Josh & Jen to talk about sponsorship & finances; rely in Gabe when ready to create a sponsorship package

 

Brewer’s Cup & Cup Tasters

  • Ideas for winners since SCA will not be sending a representative to Worlds:

    • SCA organizes origin trips - so SCA Canada can potentially do the same to send Brewers Cup and Cup Tasters winners to the trip

    • Give money to winners to Brewers Cup and Cup Tasters

 

East Qualifier Barista Competition

  • Josh communicated to East Qualifier Barista Competitors

  • Graham would like to get the 4th place plaque - Sam to facilitate the plaque change

  • 18 competitors invited to compete in Nationals; if more than 2 drops out SCA will only open spots to fill in 16 slots

  • Sam to follow up with Cliff about East Qualifier outstandings

 

SCA Communication

  • Communicate to qualifying competitors with updates along the way

  • Adam to send Gabe SCA profiles/PW and pass off any Marketing & Communication information

  • Put out a call for competitors & judges, sponsors, hosts for Brewers Cup & Cup Tasters

  • Communicate:

    • Subcommittee form

    • Brewers Cup & Cup Tasters will not happen in May

Next Meeting: April 5th, 5pm EST

Minute Notes - March 22, 2018 - 5pm EST

Attending: Josh, Sam, Adam, Mike, Jen

Minutes by Mike

Recap of EQBC

  • There were many issues, but the competition happened.
  • The espresso machines arrived 1 day late, which made the setup very stressful. It is not always possible to have machines shipped earlier because that means machines need to be stored offsite and then transported.
  • One lesson is that SCA Canada need to clearly define expectations for roles. For example:
    • Machine sponsor- be on site the entire time of practice and competition, understand the electronics of the machine, etc.
    • Event manager- be on site the entire time of practice and competition, delegate tasks to others, etc.
    • Station maintenance- keep track of grinder movement from station to station, monitor issues with grinders, etc.
  • SCA Canada need to define a screening process to hosts and explain up front that the host needs to communicate to the National Committee frequently. Also, the National Committee needs to be more hands on with checking in and mentoring in advance of the event.
  • There was an error with tabulating the scores of all competitors, and Josh will send a message to all competitors explaining the error.

Sponsors

  • Included with the National Sponsorship package, SCA Canada need to define expectations of the sponsors and include vetting of sponsors.

Nationals

  • National Coordinators were sceptical of their ability to run the Cup Tasters and Brewers Cup Championships at the same time as the Barista Championship. Even though a vote was done previously to have Cup Tasters Championship along with Barista Championship, SCA Canada felt like it would be advantageous to run Cup Tasters and Brewers Cup at the same event.
  • A vote was passed with 4 of 5 votes to run Cup Tasters and Brewers Cup Championships at a later date.

Marketing and Communications Coordinator

  • 4 applications came in.
  • Adam will forward the applications to National Coordinators and a vote will take place via text on the 23rd.

Finances

  • Communication needs to be made to Jen in advance of the events so that planning can be made.
  • Guidelines need to be set for typical items such as food, etc.
  • Sponsors need to pay before the event happens.
  • Focus on yearlong National Sponsors.

Next Meeting: March 29th, 5pm EST

Minute Notes - March 8, 2018 - 5pm EST

Attending: Josh, Sam, Adam, Mike, Jen

Minutes by Jen

Ottawa Eastern Regional:

  • Equipment from ECM is on its way to Bridgehead
  • Dalla Corte shiping tables
  • Gabriel may be able to help with coordination. Wes and Adam can also help.
  • Josh handle communications
  • Need to talk to the venue people, and order water.
  • Zuccarini and Christina will be there at 8am on the 15th
  • Jen will send a list of previous roaster sponsors from the East
  • Little Victories to host a party on Thursday night

Nationals:

  • Sam is doing a site visit March 9th with Grant
  • There will be a volunteer call out next Tuesday at Boxcar Social - cancelled
  • AeroPress competition and Barista Competition in one venue? Application is being submitted
  • Hario x Eight Ounce hosted after party
  • Debated having Brewers Cup and Cup Tasters on the same weekend. Decided to just have cup tasters as it is easier to organize. Adam will call out for volunteers to organize it. No Brewers Cup this year - tentative
  • No one has come forward about the marketing position yet. We need to reach out to those who might be interested. The deadline will be extended if need be.

Next Thursday's conference call to be skipped, next meeting will be the 22nd.